Roles and permissions
What the owner, editors, labelers, reviewers and viewers can do, how to narrow a role for one brand, and how to transfer ownership.
Roles and permissions
Every member of a company has a role. The role decides what the member can change; what they can see still depends on the brands they are added to and on the products your company has.
Roles
- Owner: one per company, usually the person who created it. Adds members, changes roles and brands, deactivates members, and can transfer ownership.
- Editor: works with the data: uploads, instructions, tagging sessions, tag edits, exports and AI reports. Members who were in the company before roles appeared are editors.
- Labeler: edits and confirms tags in the workbench and in keyboard mode. Does not upload files, change instructions, start sessions or export.
- Reviewer: sees all data of their brands and is meant for people who check tagging quality. Does not change tags directly.
- Viewer: only looks.
What each role can do
Action Owner Editor Labeler Reviewer Viewer Open sessions, the workbench, analytics and AI reports ✓ ✓ ✓ ✓ ✓ See the list of company members ✓ ✓ ✓ ✓ ✓ Edit and confirm tags, including keyboard mode ✓ ✓ ✓ — — Upload files, create instructions, start sessions, set up data streams ✓ ✓ — — — Export results ✓ ✓ — — — Run AI reports ✓ ✓ — — — Create brands, manage the plan and payments ✓ ✓ — — — Add and deactivate members, change roles and brands ✓ — — — — Transfer ownership ✓ — — — —Buttons the role does not allow are hidden. A viewer or a reviewer still opens the workbench and keyboard mode, read-only.
A role on one brand
The role is set for the whole company. On a single brand it can stay as on the company or be narrower, never wider. For example, an editor of the company can be a viewer on one client brand. A labeler of the company can be a viewer on a brand, but not a reviewer: a reviewer can do something a labeler cannot.
A member sees only the brands they are added to, whatever the role. The demo workspace is read-only for everyone.
Changing roles
- Open Settings → Users.
- Click Edit next to the member.
- Pick the Role on the company, tick the brands, and choose a role on each brand if it should be narrower.
- Save. If a brand role is wider than the company role, the form shows an error and nothing is saved.
When the owner adds a member, they choose the role right away; the default is editor. Every change is listed in Role history on the same page.
Members without the owner role see the list of members read-only.
Transferring ownership
- Open Settings → Users. The Ownership block is visible to the owner only.
- Choose the new owner: an approved, active member of your company.
- Confirm on the next screen.
The new owner gets the owner role and you become an editor. The owner cannot be deactivated or removed from the company until ownership is transferred. If the owner has left and cannot transfer it, contact maesense support.